Absenteeism and lost time calculator
How much time am I losing to absence, and is it many short absences or a few long ones?
Worked out as an absence rate split into frequency and duration, following the Permanent Commission and International Association on Occupational Health and Hensing.
Your result
Enter the time lost and the time scheduled to see the rate. With the number of absences the average length appears, with the size of the crew the absences per person appear, and with the workday the shape of the loss appears.
The figures you entered do not square with each other. Check what is flagged in red before you take this rate to anybody: a record that does not square is usually a thousands separator typed by hand, or a lost-time period that is not the same period as the scheduled time.
The average absence has reached ten working days. At that point the record that will settle it is not the time sheet, it is the accident log and the layout of the work: in the agribusiness that was measured, prolonged absence came from workplace accidents, load handling and atypical schedules.
How each person’s loss breaks up
How to read itThe rate is frequency times duration, and on its own it does not say which of the two moved. What goes on top of the fraction is your call: the international definition of absence hours is wide enough to take in annual leave, public holidays and weather stoppages, and a farm reading its own crew usually leaves all three out. Write down the boundary you used and use the same one next period. Underneath goes scheduled time, not paid time and not calendar time, so two periods compare only when the same rule built both. There is no published acceptable rate: the comparison that counts is against your own last window, at the same point in the year.
Take the reading of your lost time in writing
The report carries your figures, the rate split into frequency and duration with a reading for each, how much of the crew it touched, the calculation trail step by step, and the identity that shows what the rate is made of, in a document you can print and take to the scheduling meeting.
Done.
You will get the next management article by email. Your report is below.
Fill in at least one pair of fields to generate the report.
An absence rate is lost time over scheduled time, and it is frequency times duration. Enter the time lost, the time scheduled, the number of absences and the size of the crew, and see the rate opened into the two parts that make it, plus how much of the crew was away and what shape your loss has.
Twelve people scheduled 960 hours each, 11,520 for the crew, and 576 hours lost comes to a 5 percent rate. The same 5 percent can be four short absences a person or one long absence of weeks, and the two ask for opposite fixes: a crew undersized for the week, or a job that put somebody in the clinic.
The rate is the share of scheduled time that nobody worked, the way the International Labour Organization frames lost working time, and the tool opens it into frequency and duration so a single number stops hiding which of the two farms you are standing in. It does not diagnose the cause; it names the shape.